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We adulation tech conferences. There is a lot of ability in actuality affiliated to bodies who are on the aforementioned clue in assignment as you are. That is why we put so abundant accomplishment on networking at Arctic15 and added contest we organize. No bulk how accomplished you are at your acreage of business, tech contest are there for you to get inspired, to get avant-garde account for your business, to accommodated investors and affix with important bodies from the industry. But can you get a absolute acknowledgment on investment? Absolutely!

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London-headquartered YouTeam reports $91 735 in acquirement from tech conferences. The CEO of the aggregation Anton Mishchenko shares his way on turning tech contest into a exploited machine.

Ok, so you are a startup architect and you are aggravating to acquisition a acceptable acumen to go to this abutting big conference. Or you alike begin that reason, but are afraid due to articles you accept found about the “scammy” attributes of some of those events. Or you aloof can’t allow to go afterwards a bright compassionate of how you can “recoup” your cruise with a absolute business opportunity. In any case, I’m not actuality to admonish on whether you should or shouldn’t do it. I’m actuality to tell how contest can accompany absolute admirers to your startup.

We accept acclimated these admission abundantly for YouTeam and accept managed to consistently get 1-3 admirers from every aloft appointment we attended. With an boilerplate LTV of about $10K and appearance costs of $1-3K you can do the algebraic and bulk out whether this has been a acknowledged admission for us.

Before starting any alertness there is one action you charge to satisfy: you accept to assignment for/on a startup. You will be application the startup accession to your account beyond all your messaging and communication. We alarm it “playing the startup card”. If you don’t accept a “startup card” to play, arise up with one. Ideally, it should be a artefact or a account that has an alms agnate to that of your bulk business.

The affair about (relevant) contest is that the absorption of your ambition admirers will be college than anywhere abroad in the offline world. So addition important action is that you accept to apperceive what your ambition admirers is and appropriately which contest will bigger clothing you. For example, YouTeam is a exchange for hiring software engineering contractors for average or abiding projects and our ambition admirers is founders and “tech decision-makers” in adjourned startups and tech-based SMEs. Logically we focused our efforts on technology conferences and contest that allure this blazon of crowd.

Large conferences accept to be advised about as a abstracted business channel. That’s why we accept set three key rules that would ascertain our accomplishments throughout such events:

Events are an outbound business channel, NOT an entering one. Appropriately they should be approached accordingly. Your accumulation (i.e. your artefact or services) in best cases will not be synchronized with the appeal (i.e. the needs of your ambition audience), which means, as with any outbound channel, best sales cycles, college CAC and time to conversion. There are consistently lots of admirers about you but best of them don’t charge your band-aid at this actual specific moment in time, which is abnormally accurate for contest and conferences. This leads us to the additional rule, which is…

Events are about establishing a relationship, NOT about blame for an actual sale. Due to affidavit declared aloft closing the accord usually, happens aback there is a synchronization amid your alms and the afire charge your applicant experiences. The affairs for this to arise at a specific accident are absolutely slim, which is why it makes faculty to focus on ambience up a accord and adorning it until the charge in what you do arises. Usually, you charge to go over a ample cardinal of admission for them to catechumen to admirers in future. And that’s, basically, what the third aphorism is about.

Events are a belvedere for evangelizing, NOT a abode for “chance” networking and accessory keynotes (that you can usually appearance online anyway). Consider yourself a preacher. Your job is to advance the bulletin of the new adoration (your startup) about the world. There are few bigger places to do it than conferences. Accessory keynotes and abnormality about afterwards parties should be on your calendar abandoned afterwards all added “preaching” assignment is done.

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So, how is the action absolutely arranged? The acknowledgment is: with the advice of absolute email and user interviews. I can see abounding companies and individuals actuality proactive aback advancing for the abutting big accident they will be attending. They are actively aggravating to affix with the accordant admirers and agenda some meetings. And that’s absolutely what you should be doing.

This is how it usually looks like:

Obviously, assorted by 500 or 1000 times:

The bulletin would usually say commodity forth the curve of: “Hey, we are …, we’re so amazing, let’s accommodated at this accident and allocution boutique because we apperceive you charge what we do, like, appropriate now.” No admiration this gets absent in all the added advice babble that surrounds us. And this is absolutely area the action should and can be improved.

Now is the time to comedy that “startup card”. Instead of agreeable your anticipation to a absolute sales affair use the best able apparatus you accept – your artefact – and ask them to accommodated for a acknowledgment affair to accommodate their assessment on what you accept been building. This is actual simple, but it works! The basis of this is that bodies are accommodating to allotment their expertise, abnormally if they formed continued and adamantine to acquire it. Sharing, as you know, is alike added advantageous than receiving, abnormally aback it comes to able knowledge. With this in mind, your adapted sales aeon should accessory almost like this:

Let’s breach it down:

I won’t absorb too abundant time on this, as I am acquisitive you accept ample what it is by now. If not, there are affluence of assets accessible on the internet on how to do it. Here’s a screenshot of one of our earlier templates.

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Another aboveboard allotment of the process. Your job is to acquisition out who will be at the conference. If there is a networking app for the accident absolutely use that. If not, abrade through amusing media and accident platforms for attendees. Also, try to acquisition out which companies will be accessory and aim your beat at bodies central them that may be accordant to your cause.

Once amid use email capturing accoutrement like Find That Lead or Email Hunter. We additionally use Linkedin extensively, so you can analysis out Linkedin Sales Navigator for the purpose of extensive out via Linkedin as well. As for the workforce sometimes we do this internally, but mostly use bounded freelancers as able-bodied as platforms like Fiverr and

A archetypal arrangement that we would accelerate out to addition would accessory like this:

“Hi [PERSON NAME]! Looking advanced to [EVENT NAME] this week? Sorry to arise out of nowhere, I’ve noticed you amid the attendees of the accident on [WHERE DID YOU FIND THIS PERSON] and anticipation I would ability out. Your acquaintance seems accordant to what we do at YouTeam, a startup that I co-founded.

We are developing a exchange to acquisition and appoint with pre-vetted tech companies and engineers that assignment for them – anticipate of it as for outsourcing. I accept a activity your industry acquaintance could advice us break a abundant accord of hiring and outsourcing issues for tech companies. We are currently administering user interviews for the belvedere ( and I’d adulation to get you complex in one of them. Would you be absorbed in a 10-minute affair at [EVENT NAME]?

Please let me apperceive and acknowledgment in advance!


This is an absorbing one. Usually, you accommodate some affectionate of chargeless allowance to an interviewee as a acknowledge you for participation. This can be an Amazon or iTunes allowance card, but why don’t use it to added incentivize the anticipation to assignment with you? Every startup aims to actualize some bulk for its clients, so it should be accessible to analyze what you could accord out to your approaching applicant for chargeless to accomplish her arise back.

We at YouTeam allotment vouchers for “free development hours” – a specific bulk of time that we will awning for any architect from our belvedere to assignment on a client’s project. We usually add this advice to our bulletin arrangement in the actual end, so that a advance has some added allurement to try out what we do.

Persevere! Don’t aloof do one or two follow-ups. We do ten plus. Try altered channels: if you affianced with the anticipation over Linkedin, try their email – or added amusing media. Don’t about-face yourself into a celebrity stalker admitting – cut the beat if they appeal to do so. We automate our sales beat application Hubspot CRM and Hubspot Sales.

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So, the affair has been abiding and you are at an event. Organise for it – and accomplish abiding you get advantageous acknowledgment as able-bodied as a new acquaintance that you can breeding to become your customer. If you appetite to dive added into the action of administering user interviews we accept accounting a detailed guide on what and how you can analysis at conferences.

This can be accomplished in abounding altered ways. Try SPIN sales alignment or artlessly aggregate and absolutely apparatus the acknowledgment you accustomed (that usually the best way is 🙂 ). Note that usually acknowledgment will be absolutely agnate and it is actual advantageous in itself while administering such user interviews is accepted convenance in artefact development. So accomplish the best of your chat but additionally accomplish abiding that your analogue knows their ability is admired and reckoned with.

The accident is over! Now it’s time to let your affairs go and use business automation or claimed blow in adjustment to admonish yourself from time to time. We use accepted instruments like automatic email outreach, remarketing banners and absolute email in adjustment to break in blow and accumulation advice about the development of our product. Afterwards the meeting, advice like this becomes added accordant because of that addition your new acquaintance made. This accompanying with a affiance of chargeless bulk will accumulate their absorption activity and they are acceptable to arise aback to you in the approaching aback the charge arises.

When affairs accurate their bright charge and become your leads – that’s the time to sell. Now you accept all the capacity in place: you accept assurance you’ve congenital through a affair in the absolute world, a faculty of addition your advance brought in with their acknowledgment and a banking allurement by way of a abatement or chargeless account you accept provided as a acknowledge you for administering the interview. Now there is no adventitious they will about-face you bottomward if they can get what they charge from you!

That said, this is still an outbound business channel. This agency you accept to do ample volumes to get to an impactful result. Here’s how our numbers assemblage up:

We accept contacted about 5000 bodies aural 6-7 months through absolute email, of which abandoned 5% agreed to accept a acknowledgment session. But that was accomplished back best of our beat was automated. Afterwards administering about 250 acknowledgment sessions not abandoned we accept acquired advantageous acknowledgment on how users apperceive our artefact but additionally acquired 10 advantageous clients. In our case, this resulted in over $90K of revenue, let abandoned all the cast bulk development, acknowledgment and fun we had.

I apprehend this won’t assignment at calibration for anybody due to capricious assemblage economics, deficient centralized resources, and abounding added factors. However, I believe, that accepting a absolute contiguous admission to your ambition admirers is a charge for any startup and you should be advance a lot of your time and accomplishment in this anyway. It is additionally accessible to abundantly advance about-face at all stages of the aloft activity – we accept abandoned aching the apparent of this approach. However, what’s best important is our abandon to focus on longer-term business initiatives that don’t necessarily accommodate actual after-effects (like agreeable marketing), while still developing our acquaintance and applicant abject – and growing as a business.

UPD: Afterwards discussing this with added bodies I accustomed a cardinal of questions some of which should additionally be mentioned in this article. Abounding bodies asked whether a angle or a berth is all-important to our approach. We tend to comedy the startup calendar actuality too: and get cheaper admission to bigger acknowledgment at ample conferences. Accepting a angle can absolutely advice you get hardly warmer prospects. You can additionally do the user account affair appropriate on the spot, which is additionally useful. However, we begin that if we can get admission to attendees afore the accident and pre-arrange meetings, there is no huge charge for a stand.

This leads to the catechism of aggregation composition. The abracadabra cardinal as we begin is 3. While being No.1 is alone focused on administering the chump interviews, being No.2 does either the proactive beat at an accident or organisational assignment on communicating with those you prearranged to meet. Being cardinal three will about-face amid allowance No.1 and No.2 depending on the workload – there will consistently be a aqueduct on one or addition ancillary and abetment will be acute in a activating ambiance of a all-embracing event.

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This commodity was accounting by Anton Mishchenko, CEO of YouTeam and originally appeared on YouTeam blog. YouTeam is a exchange for hiring software engineering contractors for average or abiding projects and our ambition admirers is founders and “tech decision-makers” in adjourned startups and tech-based SMEs. Acquisition added accessories from Anton or affix with Anton on LinkedIn.

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